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Digital Signage & Marquees

“Let people know. Share your event.”

Austin Convention Center’s digital signage is built upon the Four Winds Interactive system. Screens can display content as a group or can be configured to run content independently. The screens do not have audio capabilities.

Deadline for Digital Signage Submissions

Fourteen days prior to the scheduled start date of an event

Files are submitted to the Austin Convention Center Department (ACCD) IT

Email address: accddigitalbiz@austintexas.gov

Phone: 512-404-4036

NOTE: All presentation materials must be submitted a minimum of two weeks in advance of first event show date. Late submissions will incur technical labor charges per our fee schedule ($150 per hour).

Digital Screens: Overhead - Used for event signage and facility information

  • 18 digital flat screens are located throughout the facility.
  • Clients send event content/graphics to ACCD IT for review, test and deployment.
  • Resolution: 1920 x 1080 pixels
  • Preferred Formats:
    • PowerPoint
    • JPEG
    • Video (.mv preferred)

Digital Video Wall: Overhead - Used for event signage and facility information

Programming Policy: It is the policy of the Austin Convention Center that these screens will not be dedicated to any single client for exclusive usage, as events for multiple clients may run simultaneously in-house. Screens will be used primarily for client content and wayfinding, to run concurrently with ACCD promotional programming such as amenities and catering services.

  • Locations
    • There are three large format digital wall screens located at the Center.
    • One double-sided screen is located on the southside just outside of Ballroom A.
    • A third screen is on level four north just across from the fourth street escalators.
  • Specifications
    • Clients send event content/graphics to ACCD IT for review, test and deployment.
    • Resolution: 2552 x 1432 pixels
  • Preferred Formats
    • PowerPoint
    • JPEG
    • Video (.mp4 preferred)

Digital Screens: Meeting Rooms – Used for event scheduling information

  • Digital screens are available for meeting rooms 1-19, except for meeting room 3.
  • Digital screens for meeting rooms 11 through 19 are located on Level 4 of the facility.
  • Clients send the event and/or scheduling information (including graphic files) to ACCD IT for review, test and deployment.
  • Click here to download the Meeting Room Schedule Template (.xls), enter meeting room schedule contents using the two rows of example data as a guide, then send the template to ACCD IT (accddigitalbiz@austintexas.gov ) for review, testing and deployment
  • Resolution: 1600 x 900 pixels
  • ACCD IT offers three Meeting Room Schedule backgrounds from which to choose (below). These can include your logo, meeting room number, time, and your daily schedule. Please indicate your choice when submitting your event data template.

Templates for Meeting Room Digital Screens

Marquees Notes to Consider

  • The LED exterior marquees have limited resolution capabilities, which are not suitable for every graphic display type.
  • Keep in mind, the marquees are in sunlight and this can affect the legibility. White backgrounds are highly inadvisable.
  • Highly detailed graphics with intricate shapes may lose shape/readability.
  • Graphics must be submitted within exact pixel dimensions for each of the two (2) marquee dimension sizes.
  • We cannot resize flattened (rasterized) graphics to fit without significant distortion and/or image loss.

Marquee Formats

  • Best Format Preferred - .bmp (bitmap) or .ai (Adobe Illustrator)
  • Resolution: Minimum - 72 dpi. Maximum - 300 dpi

Marquee Locations and Pixel Dimensions

  • Cesar Chavez - 320 x 200 pixels

Animation

  • Format must be .avi file (MP4 files are acceptable for Cesar Chavez marquee only)
  • Maximum loop time of 8 - 10 seconds preferred
  • Resolution: Minimum - 72 dpi, Maximum - 300 dpi

Font Style

  • Best Font Preferred - Large Sans Serif (i.e. Arial, Helvetica)
  • If a Preferred font is use specifically for your logo, please convert fonts to Outlines, as we may not have all fonts available.

Color Style

Contrasting Colors are more effective for legibility

Basic Text Template (No graphics included)

  • Event Name
  • Event Date
  • Event Time (if requested)
  • Event Location (if requested)
  • Items that cannot be publicized include: Quotes, Passages and/or Citations