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The Department offers an Incentive Rate to Show Management on equipment and services based on the date the
Department Events Coordinator receives all complete event requirements and specifications. Add-ons or change orders received 30 days or less from the first contract day are charged the Base Rate for equipment and unscheduled labor.
Complete event requirements include, but are not limited to:
• Event schedule or timeline
• Event Security
• Exhibition timeline and diagram (move-in, show, move-out)
• Production and/or audio visual schedule
• Approved floor plans (exhibits, meetings, general session)
• General Service Contractor production
• Utility and Technical requirements schedule
Show Management Incentive Rate - The Incentive Rate applies for Show Management orders when complete event requirements or specifications are received thirty-one (31) days or more from the first contract day.
Show Management Base Rate - The Base Rate applies for Show Management orders when complete event requirements or specifications are received thirty (30) days or less from the first contract day.
| Equipment | |||
|---|---|---|---|
| Other equipment rates may apply. | Unit |
Incentive Rate^ |
Base Rate^ (30 days or less) |
| Table | each per event |
$10 |
$13 |
| Chair | each per event |
$1 |
$1.50 |
| Table Linen (Not provided for exhibits) | each per use |
$8 |
$10 |
| Table with skirt & linen (Not provided for exhibits) | each per use |
$40 |
$52 |
| Stage Section | per section |
$30 |
$39 |
| Dance Floor (Not to exceed $750 per 51'x51') | per section |
$5 |
$6.50 |
| Dance Floor (Not to exceed $950 per 75'x75') | per section |
$5 |
$6.50 |
| Grand Piano (Does not include tuning) | per day |
$200 |
$260 |
| Upright Piano (Does not include tuning) | per day |
$100 |
$130 |
| Portable Telescopic Risers (w/Chairs) | per section |
$500 |
$650 |
| Retractable Seating (w/Chairs, Center only-Ex 5) | per use |
$2,000 |
$2,600 |
| Coat Rack | each per event |
$30 |
$39 |
| Water Cooler (Cooler & first 5 gallon water bottle) | per use |
$30 |
$39 |
| Additional Water Bottle | per bottle |
$10 |
$10 |
| Barricades/Traffic Cones | per unit |
$30 |
$39 |
| Portable Marker Board | each per use |
$40 |
$52 |
| Rope & Stanchion | per set |
$30 |
$39 |
| Plastic | GSF+labor |
$0.10 |
$0.13 |
| Sink (water, drain, installation - limited quantity) | each |
$300 |
$300 |
Lift Equipment |
|||
| Scissorlift | per hour * |
$80 |
$104 |
| Scissorlift | daily * |
$300 |
$390 |
| Forklift | per hour * |
$40 |
$52 |
| Forklift | daily * |
$175 |
$227.50 |
| Genielift | per hour |
$60 |
$78 |
| Genielift | daily |
$150 |
$195 |
| Propane Tank | per tank |
$35 |
$35 |
| Propane Tank Replacement | per tank |
$200 |
$200 |
| * Available when not in use by the Department. Includes first fuel tank. Client to provide a certified operator. | |||
Credit will not be given for services ordered and not used. A four (4) hour minimum may be required. Department determines the number and type of personnel required for an event. Overtime fees may apply.
For a complete listing and additional information on utility services and technical services, refer to the order forms.
| Services | |||
|---|---|---|---|
| Other equipment rates may apply. | Unit |
Incentive Rate^ |
Base Rate^ (30 days or less) |
| General Labor (excluding holidays) | per hour |
$30 |
$39 |
| General Labor (holidays) | per hour |
$45 |
|
| Unarmed Security Personnel, Usher (excluding holidays) | per hour / 4 hr min. |
$20 |
$26 |
| Unarmed Security Personnel, Usher (holidays) | per hour / 4 hr min. |
$35 |
$30 |
| Paramedic | per hour |
$35 |
$45.50 |
| Licensed Peace Officer | per hour |
$65 |
$65 |
| Telephone Line - Long Distance (Plus LD charges) | per line |
$187.50 |
$250 |
| Telephone Line - Local | per line |
$150 |
$200 |
| Standard Electrical Outlet (120 Volt, 0-1000 Watts, 8 Amp) | per outlet |
$64 |
$85 |
| Single Internet Connections | per IP |
$400 |
$400 |
| Class C Internet Service | $3000 |
$3000 |
|
| Ballroom & Exhibit Hall Patch | per area per day* |
$100 |
$100 |
| Meeting Patch | per area per day* |
$50 |
$50 |
| *When using an outside audiovisual contractor, there is a charge for the use of require electrical service and audio patches. | |||
| Novelty Fee (Contractor as seller) | of Gross Sales |
25% |
25% |
| Pallet Disposal | per pallet |
$25 |
$25 |
| Waste Compactor Service | per service |
$350 |
$350 |
| Overtime Rate (12 midnight - 5:59 a.m.) | per hour |
$600 |
$600 |
| Media Broadcast (12 midnight - 5:59 a.m.) | per hour |
$225 |
$225 |
| Re-Key Meeting Room | per core |
$50 |
$50 |
| Additional Room Keys (5 keys per room / no charge) | per key |
$10 |
$10 |
| Lost Key Card | per card |
$15 |
$15 |
| Lost Key | per key |
$65 |
$65 |
| Business Center Open Upon Request | |||
|---|---|---|---|
| Other equipment rates may apply. | Unit |
Incentive Rate^ |
Base Rate^ (30 days or less) |
| Monday thru Friday (8a.m. - 5p.m.) | per day |
No Charge |
No Charge |
| Weekends & Holidays | per day |
$300 |
$300 |
| Services: | |||
| Faxing (Local) / Faxes (Received) | per page |
$1.00 |
$1.00 |
| Faxing (Long distance / USA, Mexico, Canada) | per page |
$2.00 |
$2.00 |
| Copies (Black & white) | per page |
$0.10 |
$0.10 |
| Copies (Double-sided) | per page |
$0.20 |
$0.20 |
| Parking | |||
|---|---|---|---|
| Convention Center Garages | Unit |
Incentive Rate^ |
Base Rate^ (30 days or less) |
| 2nd Street Location (2nd Street & Brazos Street) | per day |
$7 |
$7 |
| 5th Street Location (5th Street & Red River) | per day |
$7 |
$7 |
| Palmer Events Center Garage (South 1st & Barton Springs) | per day |
$7 |
$7 |
| (3 in & out passes per day for the above) | |||
Department Exclusive Services
Catered Food & Beverage (Center, PEC Meeting Rooms), Concession Food & Beverage, Alcohol Service, Unarmed Security, Paramedic
• telephone
• electric
• compressed air
• technical services
• water
